SAMPLE BUSINESS LETTER
All business letters should be professional. That means they need to be clear, concise and relevant. They also need to be well-structured. In other words, they should have a good layout and use the correct conventions.
Look at this sample business letter and then read the rules below. Remember, a business letter that is not professional will not be taken seriously.
The rules to a good layout
Business letters are subject to more rules than personal letters:
Your own address should always be in the top right-hand corner of the first page. The address of the person or company you are writing to should go lower down on the left-hand side.
The date can go in one of two places: beneath your address or beneath the reader's address.
It is always best to write the month in full because the British dating system is different to the American dating system (eg: 9/11/2001 is 9th November 2001 in Britain but 11th September in America).
Note that you do not need to write 'the' or 'of' in a date (eg: 'the 16th of October' is wrong; 16th October is correct). It is also acceptable to write 16 October 2008.
Although rules have relaxed over the years, it is still important to address someone correctly. This will depend on your relationship with the reader:
The formal style is reserved for customers, members of the public or people in high authority. Unless a man is entitled to a different style, such as Rev. or Dr., then a man should be addressed as Mr (e.g: Mr Grant). Never write out the title in full (e.g: 'Mister Grant' is wrong).
These days some women prefer to use the title Ms because they do not wish to reveal their marital status. Always check which title she has used in previous correspondence. If you're not sure then the safest option is always Ms.
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